Time recording on Cloud - MTZ® Smart Time on Cloud

With MTZ® Smart Time on Cloud, we offer you flexible and convenient time recording as “software as a service” – without high acquisition costs or your own server infrastructure. You work conveniently via browser, smartphone or tablet via an encrypted connection to the software application.

Cloud-based personnel time recording

MTZ® Smart Time on Cloud is a cloud-based software application for personnel time recording. Your employees’ working hours can be flexibly recorded and planned. Numerous working time models are available for part-time and full-time employees.

All your employees need is access to a PC or a mobile device (iOS/Android). This allows them to make their time bookings either directly in MTZ® Smart Time via a browser or via our MTZ® Time app. In addition to the monthly journal and the team calendar, they can also access their own working time history

"Personnel master" in the processor profile

Basic working and absence times are calculated automatically and, if required, transferred to your payroll service provider via a suitable payroll interface. Clear daily, monthly or annual views provide a quick overview and the option to make manual corrections.

"Monthly journal" in the editor profile

Supervisors receive transparency and a planning overview. For example, the personnel situation in the area of responsibility is shown at the desired times. In addition, corrections can be made directly to the entries made by employees or requests can be processed.

Come and go booking via browser

Come and go bookings can be made directly via the browser. All your employee needs is a PC, laptop, tablet or smartphone with internet access.

Booking via MTZ® Time App

Bookings can also be made conveniently via mobile devices (iOS/Android) using our MTZ® Time app.

Time booking at the terminal

In addition, time recording terminals can be integrated into your IT infrastructure via LAN to enable employee time bookings via RFID transponders.

Interfaces

With the MTZ® Payroll on Cloud option, you can seamlessly integrate all common payroll programs such as Datev, Loga or Paisy – with flexible transfer intervals.

All functions of our Time & Attendance On Cloud

Minimal processing effort for the processor

Installed standard time models (0:00 to 24:00) for temporary staff, overtime, flexitime

Simple break regulations in accordance with the Working Hours Act (30 min after 6 h, 45 min after 9 h, 60 min for trainees)

Entry of corrections for any days (e.g. doctor's appointment, ...)

Unlimited storage of bookings

Automatic, daily calculation at a fixed time

Settlements and evaluations can be repeated as required

Monthly and daily journal

Employee and group calendar

Automatically maintained public holiday calendar

Display people tableau

Leave entitlement calculation with correction option for the leave balance

Correction list

Automatic updating of account balances in the event of corrections / changes

Time bookings on the PC via browser, via MTZ® Time App or optionally via hardware terminal

Reasons for absence (business trip, doctor, ...) bookable

Presence reason "Home office" bookable

Information on balance and vacation status via browser, MTZ® Time app or hardware terminal

Detailed password hierarchy for maximum data security

Detailed logbook

Output of monthly values

Evaluations over any period of time possible

Frequently asked questions

How are the costs made up?

The costs are made up as follows:

MTZ® Smart Time on Cloud,
subscription per employee/month, incl. app and
employee tableau
Options
- Interface MTZ® Wages and Salaries on Cloud,
  Subscription per month
- P700 MIFARE DESFire, subscription per month
Optional set-up costs
- Implement surcharges
- Implement shift work
- Implement supervisor regulations

Do I need terminals for time recording or can everything be done via the web application?

With MTZ® Smart Time On Cloud, all time recording can be done in the browser or via the app, you don’t need any other terminals.

Why is it important to track time with appropriate software and hardware solutions?

Legal compliance: Mandatory time recording ensures that companies comply with legal regulations regarding working hours. Accurate records can prevent potential violations, which could lead to legal consequences and financial penalties.

Time tracking: Time tracking allows companies to monitor the actual hours worked by their employees. This is important to ensure that working time targets are met and overtime is fairly compensated.

Payroll: Accurately recording working hours allows for more efficient and accurate payroll processing. Employees receive fair pay based on the hours actually worked.

Project accounting and cost control: In project-based companies, time tracking enables accurate billing of working hours for specific projects or clients. This allows for better cost control and more effective budget management.

Increased efficiency: By using time tracking software and hardware solutions, companies can reduce the manual effort associated with recording and processing working hours. This saves time and resources that can be used for other business activities.

Is there an obligation to record employee time?

The mandatory time recording system is a legal requirement that obligates companies to accurately record and document their employees’ working hours. This requirement is enshrined in law in many countries and regions to protect workers’ rights and enable accurate monitoring of working hours.

In Germany, for example, the obligation to record employee time was strengthened by a ruling of the European Court of Justice (ECJ) in May 2019. The ECJ ruled that employers are obligated to establish an objective, reliable, and accessible system for measuring the daily working time of each employee. This decision is based on its interpretation of the European Union’s Working Time Directive.

Can data from MTZ Smart Time® be transferred to other systems via an interface?

With the MTZ ^® Time modules, you gain a wealth of important information for time management and personnel planning. Of course, all data relevant for payroll calculations can be easily transferred to the appropriate software programs and processed there as usual. Numerous interfaces are available for virtually all major payroll systems, from ABIS to DATEV, IBM, SAP ^® , and Voks. Depending on the payroll program, data transfer occurs weekly, monthly, or after a freely defined period.

Can data from other systems be transferred to MTZ Smart Time®?

With the Import Interface Pro, master data from external systems can be imported into the MTZ® BS once or periodically. The format and transfer method can be individually configured: Import of files in text format (ASCII file); import type CSV or fixed length; line-by-line import; interactive assignment of record types and master data fields.

Can data be imported into MTZ Smart Time using the LDAP interface?

The LDAP interface can be used to import data from directory services into the MTZ® BS personnel master data. The fields to be matched can be linked interactively. Source data can be limited by filters. For example, only employees from a specific department/company can be imported. Target data can be protected so that people can be managed independently of LDAP. The data can be synchronized automatically* on a time-controlled basis or triggered manually.

Common directory services that can be accessed via the LDAP interface are e.g.
Microsoft Active Directory (MAD),
Novell Directory Services (NDS) and
Apache Directory Server (ADS).

An autom. Card approval after import can be arranged. Data is exchanged via a standardized TCP/IP protocol.

*Note:
We also recommend applying for the import interface Pro.

Time recording on cloud